Walk into most charter operators and ask how expenses work. You'll get some version of the same answer: a shared Amex, a folder of receipts, and a bookkeeper who spends the last week of every month typing numbers off PDFs into the accounting system.
We're not exaggerating. That's the live setup at operations flying multi-million-dollar aircraft.
So ForIT joined Ramp's partner program. Ramp waived the usual eligibility requirements for us, which was a generous start. But the partnership itself isn't the story. What it lets us build is.
The spend side and the books side never talk
Pilots and crew put fuel, catering, and hotel charges on a card. Somebody back at the office re-keys all of it into the general ledger by hand. Every receipt gets touched at least twice, and month-end turns into a scramble.
Ramp fixes the spend side: real card controls, receipt capture at the point of sale, no expense-report ritual. On its own, though, it's just a nicer card.
The real win is wiring Ramp into the system the operator actually closes its books in. Operators don't all close their books in the same place, so the integration can't either.
Two ledgers, one finance stack
There are two worlds in the shops ForIT works with, and we're wired into both.
Microsoft Dynamics 365 Business Central is where we run our own books, and where Pivot Airlines and Great North close theirs. Ramp spend flows straight into Business Central, coded against the right accounts, and lands in the GL without anyone re-typing it.
Plenty of operators, XcelJet among them, run their finances in QuickBooks instead of an ERP. Ramp connects there too. WM Aviation's books moved onto QuickBooks earlier this year, and the same spend-to-books wiring applies.
That's the point about ForIT: we're not a "resell one card" shop. We sit across the whole finance and ERP stack (Business Central, Ramp, and QuickBooks) and make the spend side and the books side actually talk, whichever ledger you close in.
Xc
Benjamin Thomas
ForIT Team
